You are here: 1. Distribution System > 1.4. SALES Menu: Sales Order Processing > 1.4.3. Sales - Invoice Creation > 1.4.3.11. Managing Completed Invoices, Picking Slips and Quotes > Invoice Creation - File - Print Invoice
Invoice Creation - File - Print Invoice

Use this option to print and process the order as an invoice. Your debtor, salesperson and stock details are updated as the invoice prints. Any out of stock items are transferred across to the backorder system.

 

Warning

Once you have printed an invoice, you cannot make any further changes to it. You can reprint an exact copy of an original invoice, including text, at any time (see "Sales - Reprint Invoice").
  1. Process the invoice to completion stage.

Refer to "Sales - Invoice Creation" for the steps involved.

  1. Select FILE | PRINT INVOICE.

Micronet displays the Invoice Total screen.

 

Technical Tip

Some of the fields on this screen may differ depending on how your system is configured and whether you are using any additional options including freight, minimum order surcharges, levies and discounts. User defined fees and charges are setup using the Miscellaneous Charges screen in your company configuration – see "Edit Company - Edit - Misc Charges". For example, the C/C Fee and Surcharge fields shown on the screen above are user defined miscellaneous charges.
  1. Complete the following fields:

 

Field

Value

 

Sub Total

Micronet displays the subtotal of all lines on the order, excluding additional amounts such as freight, levies, surcharges and GST.

 

Freight

Micronet displays any applicable freight charge from your Freight master file (refer to "Freight Master File"). You can change this or enter a freight charge if required.

 

C/C Fee, Surcharge

Micronet displays any user defined miscellaneous charges setup in your company configuration. In this example, you would enter the credit card fee that applies to this order, and any small order surcharge calculated, based on the total value of the order.

For more information on small order surcharges, refer to "Edit - Program - Small Order Surcharge".

 

Levy

Micronet displays the levy (if any) entered on the Invoice Header.

 

Inv Discount

Micronet displays the discount (if any) entered on the Invoice Header.
 

Inv Surcharge

Micronet displays the surcharge (if any) entered on the Invoice Header.
 

On Time Discount

Enter any on-time discount the customer will receive for paying the invoice within a specified period of time.

 

WET

Micronet displays any Wine Equalisation Tax that applies to items on the order (liquor industry items only).
 

Duty and Excise

Micronet displays any duty or excise that applies to this order.
 

GST/Sales Tax

Micronet displays any GST or sales tax that applies to this order.
 

Invoice Total

Micronet displays the invoice total, taking into account all additional amounts entered on this screen.
  1. When you have finished, select the OK button.
  1. If Micronet has been configured to prevent stock from going negative and the quantity of an item on the invoice has resulted in a negative stock on hand quantity, the List of Items Causing Negative Stock screen displays – see "Dealing with Negative Stock".
  1. If Micronet has been configured to allow cash sales during invoice creation, the Payment screen displays – see "Processing Cash Payments".
  1. If Micronet has been configured to allocate unassigned credits for a debtor during invoice creation, the Debtor has Unallocated Transactions screen displays, showing a list of unassigned credits for this debtor – see "Allocating Unassigned Credits".

If there are no unallocated transactions, or after you allocate the unallocated transactions, Micronet processes the sale, transferring any out of stock items across to the backorder system. It then displays the Select Report screen.

  1. Select a format for the invoice then select Ok.

Micronet displays the Select Output Device screen.

  1. Select whether you want the invoice displayed on screen, printed, saved to a specific type of file, faxed, or emailed in a specific format.

 

Reference

For more details on these options, refer to "Selecting the Output for Inquiries and Reports".

Micronet prints the invoice (if selected) and redisplays the Invoice Creation screen. Your last five transaction numbers (including the invoice number) are displayed at the bottom left of the main Micronet screen. (2.8 feature)

If Micronet is configured to send invoices automatically in electronic DDO format (via the Inventory Configuration screen – see "Edit - Program - Invoicing"), Micronet opens a new email message in your default email program and attaches the electronic invoice to it. (If the invoice format belongs to the DDOINV group, the invoice will be attached in both PDF and DDO formats.) Enter the email recipient(s) and enter any message details before sending the invoice. You can resend the invoice if required using the Invoice Reprint program (see "Invoice Reprint - Edit - Recreate DDO Invoice Format" or "Invoice Reprint - Print - Recreate DDO Invoice Format (v2.8)").

If you are using SmartFreight and the SmartFreight service is running, the file will automatically be picked up by SmartFreight and you are prompted to import the file. The invoice number is used as the SmartFreight reference number. The Micronet user ID is passed to SmartFreight as the user/printer ID.